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Audio-Visual Support Services for University Graduation Ceremonies

Edinburgh Napier University

Contract Information

The provision of audio-visual support services to Queen Margaret University and Edinburgh Napier University for their Graduation Ceremonies in the City of Edinburgh Council's Usher Hall venue. These include provision of audio-visual equipment, lighting and electrical connections, and the actual filming, display, projection (and potentially live streaming) and archiving of the Graduation ceremonies for the actual graduation audiences and participants, marketing and PR purposes, and historical records.

Value
GBP 400,000
Deadline
08/12/2025 (in 2 days)
Selection Criteria
  • Suitability
    Bidders must have, or be able to demonstrate that they will have, at the commencement of contract date, approved audio-visual service provider status with the City of Edinburgh's Usher Hall venue.
  • Economic
    Tenderers will be required to have a minimum “specific” yearly turnover of no less than twice the value of the contract for each of the last 2 years, in the business area covered by the contract. Tenderers will be required to provide 2 years audited accounts or equivalent when requested prior to the confirmation by the Universities of the successful Tenderer. Tenderers must meet the minimum standards of liquidity ratios detailed below. It is a requirement of this contract that the Tenderers will hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.
  • Technical
    Bidders must be pre-approved by the Graduations Ceremonies venue as an audio-visual services provider.
Documents attached

    Buyer Information

    The primary buyer of this contract is Edinburgh Napier University. There are 3 parties involved in this contract.

    Buyer name
    Edinburgh Napier University
    Party #1
    Party #2
    • ID:
      GB-FTS-45292
    • Name:
      Queen Margaret University (Queen Margaret University)
    • Role:
      buyer
    • Address:
      Queen Margaret University Drive Musselburgh, UKM73 EH21 6UU
    • Contact point:
      Unknown contact name
      Email: Helpdesk@qmu.ac.uk
      Phone: +44 1314740000
      Website: Unknown website
    Party #3
    • ID:
      GB-FTS-52662
    • Name:
      Edinburgh Sheriff Court and Justice of the Peace Court (Edinburgh Sheriff Court and Justice of the Peace Court)
    • Role:
      reviewBody, mediationBody
    • Address:
      Sheriff Court House, 27 Chambers Street EDINBURGH, EH1 1LB
    • Contact point:
      Unknown contact name
      Email: edinburgh@scotcourts.gov.uk
      Phone: +44 1312252525
      Website: Unknown website

    Metadata

    Contract ID
    071311-2025
    Open Contracting ID
    ocds-h6vhtk-05db16
    Tender ID
    410SSS-ENU-2425-0127-PRF763
    Buyer name
    Edinburgh Napier University
    Parties involved
    • Edinburgh Napier University
    • Queen Margaret University
    • Edinburgh Sheriff Court and Justice of the Peace Court
    Value
    GBP 400,000
    Bid Opening Date
    08/12/2025 (in 2 days)
    Award start date
    08/12/2025 (in 2 days)
    Tender end date
    08/12/2025 (in 2 days)
    Procurement method
    Open procedure
    Procurement method details
    Open procedure
    Main procurement category
    services
    Submission method
    electronicSubmission
    Submission method details
    https://www.publictendersscotland.publiccontractsscotland.gov.uk/
    Submission terms - language
    en
    Submission terms - bid validity period
    Unknown bid validity period
    Techniques - Has framework agreement
    No
    Techniques - Framework agreement maximum participants
    Unknown maximum participants
    Number of lots
    1
    Lot details (Maximum lots bid per supplier)
    Unknown maximum lots bid per supplier
    Communication channel
    Unknown communication channel
    Covered By
    GPA
    Legal basis
    32014L0024
    Legal basis scheme
    CELEX
    Classification (Primary)
    79952000: Event services (CPV)
    Classification (Additional)
    • 92111210: Advertising film production